CITY COMMISSION
REGULAR MEETING
OFFICIAL AGENDA
February 4, 2020
6:00 p.m.

 Municipal Administration Building
Commission Chambers
201 W. Central Avenue
Lake Wales, FL 33853


1.

INVOCATION

2.

PLEDGE OF ALLEGIANCE

3.

CALL TO ORDER

4.

ROLL CALL

5.

COMMUNICATIONS AND PETITIONS

Public participation is encouraged. If you are addressing the Commission, step to the podium and state your name and whether your address resides inside or outside City limits. Please limit your discussions to five (5) minutes.
6.

CONSENT AGENDA

Any member of the public can ask the City Commission to pull a consent item for separate discussion and vote that they would like to make comment on.
6.I.

Minutes - January 7, 2020

The minutes of January 7, 2020
6.II.

Reimbursement to the Polk County BoCC for Emergency Debris Removal

The City Commission will consider authorizing staff to expend funds in the amount of $29,979.38 to reimburse the BoCC for funds expended to remove debris inside the city limits of Lake Wales following Hurricane Irma.
Documents:
  1. Memo_BoCC-Debris.pdf
  2. Lake Wales - Invoice - Irma 013 - Polk County Budget and Management Services Division.pdf
  3. Interlocal_Agreement.pdf
6.III.

Contract with Chastain-Skillman for Engineering Services for Relocation of utility lines

As a result of the SR 60 & HWY 27 interchange construction, several utility lines are in need of relocation.  Engineered plans setting out the extent of the facilities relocation have to be submitted to the Department of Transportation (FDOT) for approval of the placement of the city’s lines in the FDOT right of way.


Documents:
  1. Agenda Memo Engineering SR 60 and Hwy 27 Interchange.pdf
  2. US27-SR60-Utility-Relocates-CSA.pdf
6.IV.

Demolition contract for 40 W Park Avenue

The Code Compliance Division is prepared to demolish the structure located at 40 W Park Avenue, the lowest responsive bid exceeds the amount that requires Commission approval.


Documents:
  1. CC Memo Demo Contract 40 W Park Ave.pdf
7.

OLD BUSINESS

7.I.

Resolution 2020-03: Lease Agreement with YMCA of Lake Wales, Inc.

The  City  Commission  will  consider  adopting  Resolution  2020-03,  approving  a  Lease Agreement with the YMCA of West Central Florida, Inc.
Documents:
  1. Memo_YMCA_Lease-Agreement.pdf
  2. Resolution2020-03 YMCA Lease.pdf
  3. Exhibit A YMCA Lake Wales Lease Agreement YMCA City (2) Rev 1_23_20.pdf
  4. Exhibit B - Lake Wales YMCA Boundary Survey 12-20-19.pdf
  5. YMCA Lake Wales PH I ESA Phase I ESA Recommendation Letter.pdf
  6. YMCA Lake Wales Phase I ESA.pdf
7.II.

Resolution 2020-04: Operating Agreement YMCA

The City Commission will consider adopting Resolution 2020-04, approving an Operating Agreement with the YMCA of West Central Florida, Inc. for the provision of recreational facilities and programs.
Documents:
  1. Memo_YMCA_Operating-Agreement.pdf
  2. Resolution 2020-04 YMCA operating agreement.pdf
  3. Exhibit A - YMCA--Operation Agreement-GR Rev 12_12_19_38302348v2 (2).pdf
8.

NEW BUSINESS

8.I.

ORDINANCE 2020 - 06 Amending Chapter 16, Pension & Retirement – General Employees’ Pension Plan – First Reading

The City Commission will consider adopting Ordinance 2020-06 to allow for the purchase of prior municipal service and coordination of benefits between the 401(a) (defined contribution plan) and the City’s General Employees’ Pension Plan and Trust (defined benefit plan).


Documents:
  1. Memo Ordinance 2020.06 retirement modification.pdf
  2. Ordinance 2020-06.pdf
  3. Letter of no impact Ordinance 2020.06.pdf
8.II.

Board Appointments: Code Enforcement Board, Historic District Regulatory Board, Police Pension Board

Appointments to fill vacancies due to expiration of terms and resignations.
Documents:
  1. Memo-Board Appointments February 2020.pdf
  2. Cannon Code Board Application.pdf
  3. Austell Code Board application.pdf
  4. Bossarte HDRB Application.pdf
  5. LWPO letter to CC-5th Member Appt_.pdf
  6. Unzueta Police Pension Application.pdf
9.

CITY CLERK

9.I.

2020 Municipal Election & Canvassing Board Information

Documents:
  1. Memo - 2020 Municipal Election Activities-2-4-2020.pdf
  2. DISTRICTBOUNDARIES.pdf
  3. District Map 2012 (Full View).pdf
10.

CITY ATTORNEY

11.

CITY MANAGER

11.I.

Tracking Report

Documents:
  1. Tracking.pdf
11.II.

Social Media Tracking Report

Documents:
  1. Social media tracking-1-29-2020.pdf
11.III.

Commission Meeting Calendar

Documents:
  1. Commission Meeting Calendar, February-2020.pdf
11.IV.

Other Meetings and Special Events

Documents:
  1. Meeting and Event Calendar.pdf
12.

CITY COMMISSION COMMENTS

13.

MAYOR COMMENTS

14.

ADJOURNMENT

(The staff memos are not incorporated into the official record)
Minutes of the City Commission meeting can be obtained from the City Clerk's Office. The minutes are recorded, but are not transcribed verbatim. Persons requiring a verbatim transcript may make arrangements with the City Clerk to duplicate the recording, or arrange to have a court reporter present at the meeting. The cost of duplication and/or court reporter will be the expense of the requesting party.

In accordance with Section 286.26, Florida Statutes, persons with disabilities needing special accommodations to participate in this meeting should contact the City Clerk's office no later than 5:00 p.m. on the day prior to the meeting.

Appeals concerning decisions on issues requiring a public hearing:
Persons who wish to appeal any decision made by the City Commission with respect to any matter considered during a public hearing at this meeting will need a record of the proceedings, and for such purpose may need to ensure that verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is based.