CITY COMMISSION
REGULAR MEETING
OFFICIAL AGENDA
February 5, 2019
6:00 p.m.

 Municipal Administration Building
Commission Chambers
201 W. Central Avenue
Lake Wales, FL 33853


1.

INVOCATION

2.

PLEDGE OF ALLEGIANCE

3.

CALL TO ORDER

4.

ROLL CALL

5.

COMMUNICATIONS AND PETITIONS

Public participation is encouraged. If you are addressing the Commission, step to the podium and state your name and whether your address resides inside or outside City limits. Please limit your discussions to five (5) minutes.
6.

CONSENT AGENDA

Any member of the public can ask the City Commission to pull a consent item for separate discussion and vote that they would like to make comment on.
6.I.

Minutes - January 15, 2019

The minutes of January 15, 2019
6.II.

Florida Public Utilities Company Utility/Construction Easement

The City Commission will consider granting Florida Public Utilities Company a  25-foot permanent easement and a 25-foot temporary easement on the City property located at Airport Road, near the Lake Wales Municipal Airport.

Documents:
  1. Florida Public Utilities Company-Grow Healthy easeament.pdf
  2. LW Airport Easement 01-28-2019.pdf
6.III.

Evoqua Water Technologies Filters Replacement

Staff recommends commission approve the replacement purchase of filters from Evoqua Water Technologies in the amount of $68,200.00.

Documents:
  1. Evoqua Water Technologies Quote 14423-R1.pdf
  2. Agenda Memo Evoqua Filter Replacementrev2.pdf
6.IV.

Reiss Engineering Task Authorization #15-392 City of Lake Wales Water Master Utility Plan

Staff recommends commission approval to enter into an engineering contract with Reiss Engineering to perform engineering services related to the study and formation of a water master utility plan in the amount of $96,140.
Documents:
  1. Agenda Memo Reiss Engineering Task Authorization 15-392.pdf
  2. Lake Wales Potable Water Master Plan Scope of Services_12-28-18_signed.pdf
6.V.

SEMCO Wastewater Plant Building Upgrades

Staff recommends commission authorize the wastewater plant building upgrades to be performed by SEMCO Construction in the amount of $37,795.38

Documents:
  1. Agenda Memo SEMCO Plant Building Upgrades.pdf
  2. SEMCO Plant Upgrades.pdf
6.VI.

Special Event Application: Hops, Shop & Stroll

This is a request by Main Street to have a wine walk event called Hops, Shop & Stroll on Friday, March 22, 2019 from 5:00 p.m. – 9:00 p.m. The event will include alcohol but in the stores and businesses only.

Documents:
  1. Agenda Item Hop Shop Stroll.pdf
  2. Hops Shop event permit app.pdf
7.

OLD BUSINESS

7.I.

Ordinance 2019-01, Adding Section 21-97 Chapter 21 “Utilities” – 2nd Reading and Public Hearing

The City Commission will consider approving the proposed amendments to Chapter 21 ”Utilities” for the purpose of establishing Stormwater charges.
Documents:
  1. memo_Ord2019-01_2nd.pdf
  2. Ordinance_2019-01.pdf
  3. Lake Wales Stormwater Report.pdf
8.

NEW BUSINESS

8.I.

Resolution 2019-01, Establishing Stormwater Utility Rates

The City Commission will consider adopting Resolution 2019-01 for the purpose of establishing Stormwater Utility rates.
Documents:
  1. Mem_Res_2019-01.pdf
  2. Resolution_2019-01.pdf
  3. Rate_Structure.pdf
  4. Rate_Study_GSG-Report.pdf
8.II.

Purchase Authorization – Asphalt Paving Systems (APS), Inc

The City Commission will consider authorizing staff to expend funds for a street resurfacing project.
Documents:
  1. Memo_APS.pdf
  2. Proposal_APS.pdf
  3. PMG - 6 Year Proposed Project Plan Map.pdf
  4. Piggyback Agreement APS FINAL.pdf
  5. Solicitation_Documentation.pdf
8.III.

ORDINANCE 2019-02 - Repealing the City's Panhandling Ordinance

Ordinance 2019-02 to rescinds that portion of Ordinance 2009-19 dealing with panhandling.
Documents:
  1. Memo Ordinance 2019-02 panhandling.pdf
  2. Ord2019-02 Panhandle repeal.pdf
8.IV.

Aviator PPG, LLC Settlement Agreement

The proposed Settlement Agreement and two Ground Lease Modification and Ratification instruments require approval by the City Commission.
Documents:
  1. Memo Aviator Settlement 1-19.pdf
  2. Aviator Settlement 2.pdf
  3. Ratification of LEASE (3) Aviator PPG 2019.pdf
  4. Ratification of LEASE Short-Aviator 2019.pdf
8.V.

Polk Regional Water Cooperative - 1st Amendment to the Combined Project Implementation Agreement

On March 16, 2017, the Polk Regional Water Cooperative approved the Combined Projects Implementation Agreement (Agreement) following approval by 15 of the 16 member governments.  The purpose of the Agreement was to implement the approved water projects (combined projects) of the PRWC as outlined by the Interlocal Agreement that established the Cooperative. The First Amendment to that agreement adds as an additional project the Peace River/Land Use Transition Treatment Facility project to the agreement.

Documents:
  1. Agenda Memo PRWC First Amendment to the Project Implementation Agreement.pdf
  2. 1st Amend Combined Project Implementation Agreement - 010919.pdf
8.VI.

RESOLUTION 2019-02 - Highway Maintenance Agreement with the Florida Department of Transportation

The City Commission will consider approving Resolution 2019-02, to continue the highway maintenance for certain State Road Rights of Ways with the Florida Department of Transportation for an additional three (3) year period for an annual compensation of $27,741.13.

Documents:
  1. Resolution 2019-02 Highway 60 Maintenance Agreement.pdf
  2. BE696 Preliminary Documents.pdf
8.VII.

Board Appointments: Airport Authority,Historic District Regulatory Board, and Police Officers' Retirement Board

Appointments to the Airport Authority, Historic District Regulatory Board, and Police Officer’s Retirement Board
Documents:
  1. Memo-Board Appointments Airport HDRB police.pdf
  2. Gillis application_0001.pdf
  3. McKeon police pension app_0001.pdf
  4. Ronni Wood HDRB application.pdf
8.VIII.

City Attorney Evaluation

Commissioners will discuss the performance evaluation of the City Attorney.
Documents:
  1. Galloway Agenda Eval 2019.pdf
  2. Galloway 2019.pdf
8.IX.

City Manager Evaluation

Commissioners will discuss the performance evaluation of the City Manager.
Documents:
  1. Fields Agenda Eval 2019.pdf
  2. City Manager Performance Objectives 2019.pdf
  3. Fields 2019.pdf
  4. Fifth Amendment Agenda Memo.pdf
9.

CITY CLERK

9.I.

2019 Municipal Election & Canvassing Board Information

The regular Municipal Election of the City of Lake Wales is Tuesday, April 2, 2019 to elect a Mayor for Seat 1 (At-Large), a Commissioner for Seat 2 (District 19), and a Commissioner for Seat 4 (District 27) to serve a term of two (2) years beginning May 7, 2019. 
Documents:
  1. Memo - 2019 Municipal Election Activities-2-5-2019.pdf
  2. District Map 2012 (Full View).pdf
  3. DISTRICTBOUNDARIES.pdf
10.

CITY ATTORNEY

11.

CITY MANAGER

11.I.

Tracking Report

Documents:
  1. Tracking.pdf
11.II.

Social Media Tracking Report

Documents:
  1. Social media tracking-1-31-2019.pdf
11.III.

Commission Meeting Schedule

Documents:
  1. Commission Meeting Calendar, Feb-2019.pdf
11.IV.

Other Meetings & Events Calendar

Documents:
  1. Meeting and Event Calendar.pdf
12.

CITY COMMISSION COMMENTS

13.

MAYOR COMMENTS

14.

ADJOURNMENT

(The staff memos are not incorporated into the official record)
Minutes of the City Commission meeting can be obtained from the City Clerk's Office. The minutes are recorded, but are not transcribed verbatim. Persons requiring a verbatim transcript may make arrangements with the City Clerk to duplicate the recording, or arrange to have a court reporter present at the meeting. The cost of duplication and/or court reporter will be the expense of the requesting party.

In accordance with Section 286.26, Florida Statutes, persons with disabilities needing special accommodations to participate in this meeting should contact the City Clerk's office no later than 5:00 p.m. on the day prior to the meeting.

Appeals concerning decisions on issues requiring a public hearing:
Persons who wish to appeal any decision made by the City Commission with respect to any matter considered during a public hearing at this meeting will need a record of the proceedings, and for such purpose may need to ensure that verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is based.